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Student Senate

Minutes 08.21.12

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Agenda

Special Meeting

Tuesday, August21, 2012

4:30 p.m.Senate Office

Student Life and Technology Center

I. Call to Order

Annie Slattery– PresentÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý Neelam Vyas - Present

Delaney Roberts – PresentÌý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý ÌýGrahamSenor – Present

Zack Hausle – AbsentÌýÌýÌýÌýÌýÌýÌýÌýÌý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý ÌýJulia Cook – Present

Molly Elders –PresentÌý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý ÌýLauren Wallis -Present

Blake Tierney– PresentÌý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Annie Vogt - Present

Adelia Shiffraw – PresentÌýÌý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Anvesh Kompelli - Present

Rachel Head - PresentÌý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Martin Hall – no proxy yet - absent

Ethan Ake – AbsentÌý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Kris Nickel - Present

Lauren Beck – PresentÌý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Peter Hanneman - Present

Kelley Lane – PresentÌýÌýÌýÌýÌýÌýÌýÌý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Drew Allen – Present

Erin Murchison– PresentÌý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ethan Hill - Present

Jeremy Williams – PresentÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý Ìý Ìý Ìý Ìý Sreesh Reddy - Present

Lance St. Laurent – PresentÌý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Jeremy Rowe – Present

Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý ÌýCara Roadarmel - Present

II. SpecialBusiness

III.Announcements and Constituent Concerns

IV.Departmental Liaison Reports

V. CommitteeReports

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Election Commission with Julie Wagner

New Election Code

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  • One rep from each rising class as assistantsand 3 additional at-large membersÌý
  • Assistantswill be taught how to use Big Pulse, so that this information can be passeddown to the next Election CommissionÌý
  • Updated all listings of Senators,SoCo, MDC repsÌý
  • Tableis longer, but broken down betterÌý
  • Tie voting will be decided by re-votesnot by coin-flipsÌý
  • Could request second debate, must be approved by Elections CommissionerÌý
  • AppealsÌý
    • Clarificationon what is required and when the deadline is for people contesting and for the Election CommissionÌý
    • A second appeal can be made but will go straight to Senate to be voted uponaccording to the bylaws. Still must be sent by a deadlineÌý
  • Write-in candidatesÌý
    • Added more clarification (already legal)Ìý
    • Contested by following regular guidelines for contestentsÌý
    • Re-vote will still exclude write-in candidate and they must be wrote in againÌý
    • Cannot start campaigning until after formal debates have concludedÌý
    • Must follow all guidelines as other candidatesÌý
  • Personalized handouts – cannot handout illegal or restrictive substances (i.e. beer,marijuana), cannot exceed $0.75 per studentÌý
  • Low-tech (paper option) for elections kept in just in case there are issues with the online version or for otherorganizations running electionsÌý
  • Should we add a section about disqualifying for breaking Arkansas laws?Ìý
    • People could attempt to sabotage candidates by calling P-Safe on competition Ìý
  • New changes for next week:Ìý
    • Make it that AP rep must be currently enrolled studentÌý
    • Study abroad and leave of absence clarifications regarding voting and runningÌý
  • Approved– all in favorÌý

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Big Pulse

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  • The system works just fine, but people have not tried learning how to really use it, especially in the case of mistakesÌý
  • Rachel passed down what she knew to Julie, but nobody had passed things down to RachelÌý
  • Now having assistants from each of the classes should help with the transfer of knowledgeÌý
  • Subscription was up, need renewal,this is not voting for fundingÌý
  • Renew Subscription – APPROVED – All in favorÌý

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Executive Committee with AnnieSlattery

TurboVote

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  • Over the summer, we received notice of an opportunity to improve voter registration on campus
  • Executive Committee debated over email and phone for over a week with each other and withProject Pericles, collecting information from the company, consideringalternatives, and talking with the Dean and others in the administration.
  • Being on a tight schedule to reap the benefits of TurboVote and to have a plan set for voter registration, ExecutiveCommittee agreed without conferring with the Senate Body to partner withTurboVote
  • We apologize to the Senate Body fornot conferring with them on this decision
  • There is nothing in the Constitution or Bylaws regarding how Senate is to operate over the summer, so we hope to fixthis and avoid future behaviors such as this
  • Next week, we will vote on whether or not to fund TurboVote through Student Activity fee.
  • It costs $1000 if we reach 1000 students in a year, but if not, then it will cost$1.15 per student registered (it will also cost $1.15 for each student after1000 to register)
  • We are able to keep track of thenumber of students who register to vote and whether they vote absentee, etc.
  • It makes voter registration and voting almost effortless for the voter. It is mobile-friendly. It sends texts andemails reminding you about upcoming local, state, and federal elections as wellas where you are supposed to go in order to vote, unless you are voting absentee, which they will then send you the absentee form with an envelopeready for your ballot.
  • If we strike down funding TurboVote through the Student Activity fee, then the$1000 will come out of the Senate budget.
  • Again, we apologize for the lack of communication with the rest of Senate, but we encourage full support ofTurboVote to the student body.

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VII. NewBusiness

VIII.Adjournment

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