AGENDA
Tuesday, September18, 2012
6:30pmCampbell Dinning Room, SLTC
Ìý
Callto Order
Annie Slattery–ÌýPresentÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý Neelam Vyas -ÌýPresent
Delaney Roberts –ÌýPresentÌýÌý Ìý Ìý Ìý Ìý Ìý Ìý Graham Senor –ÌýPresent
Zack Hausle –ÌýPresentÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý Ìý Ìý Ìý Ìý Ìý Ìý ÌýÌýÌýÌýÌýÌýÌýÌý Julia Cook –ÌýPresent
Molly Elders –PresentÌý Ìý Ìý Ìý Ìý Ìý Ìý Ìý ÌýÌý Ìý Ìý Ìý ÌýÌýÌýÌýÌýÌý LaurenWallis -Present
Blake Tierney–ÌýPresentÌý Ìý Ìý Ìý Ìý Ìý Ìý Ìý ÌýÌýÌý ÌýÌý ÌýÌýÌýÌýÌýÌý Annie Vogt -ÌýPresent
Adelia Shiffraw –ÌýÌýÌýÌýÌýÌýÌýÌý PresentÌý Ìý Ìý Ìý Ìý Ìý Ìý Ìý ÌýÌýÌýÌýÌýÌýAnvesh Kompelli -ÌýPresent
Rachel Head -ÌýPresentÌý Ìý Ìý Ìý Ìý Ìý Ìý Ìý ÌýÌý Ìý Ìý Ìý ÌýÌýÌýÌýÌý JakeLeffert -
Ethan Ake –ÌýPresentÌýÌý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý ÌýÌý Ìý Ìý Zoe Barton -
Lauren Beck –ÌýPresentÌý Ìý Ìý Ìý Ìý Ìý Ìý Ìý ÌýÌý Ìý ÌýÌý ÌýÌýÌýÌýÌýÌý Peter Hanneman -ÌýPresent
Kelley Lane –ÌýNeelam Vyas - ProxyÌýÌýÌýÌýÌý ÌýÌýÌýÌýÌýÌýÌýÌý Drew Allen –ÌýPresent
Erin Murchison–ÌýPresentÌý Ìý Ìý Ìý Ìý Ìý Ìý Ìý ÌýÌý ÌýÌýÌýÌýÌýÌýÌýÌý Ethan Hill -ÌýPresent
Jeremy Williams –ÌýPresentÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý Ìý Ìý ÌýÌýÌýÌýÌýÌýÌý SreeshReddy -ÌýPresent
Lance St. Laurent –ÌýPresentÌýÌý Ìý Ìý Ìý Ìý Ìý Ìý ÌýÌýÌýÌýÌýÌýÌý Jeremy Rowe –ÌýPresent
MiMiSpjut - Present Ìý Ìý ÌýÌý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý Ìý ÌýÌýÌýÌýÌýÌý Cara Roadarmel -ÌýPresent
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SpecialBusiness
Ìý
·ÌýÌýÌýÌýÌýÌýÌýÌýGuidingCoalition work continues
§ÌýEthan,Adelia, Neelam are representatives there
§ÌýOthersubcommittees with student reps too
§ÌýCanwe build living learning communities on our campus?
oÌýÌýChargedwith coming up with a plan
oÌýÌýHousesand new building on Village quad (Market Square South)
oÌýÌýPossiblyonly 2 floors for residential space
oÌýÌýSpacesthat are residentially based but have an academic tie in it
oÌýÌýResidentialprogram robust must be an immersion
oÌýÌýFacultycould develop programs for
oÌýÌýPullresidential senators for comment
oÌýÌýNextTuesday September 25th at 4:00 SLTC 106 anybody who wants to give input cancome
oÌýÌýFocuson sophomore year
oÌýÌýSendemail to Adelia if you want the notes from the meeting today
Announcementsand Constituent Concerns
oÌýÌýECCdishes sitting in the dishwasher for a while
·ÌýÌýÌýÌýÌýÌýÌýÌýOthergroups cannot access dishwasher
·ÌýÌýÌýÌýÌýÌýÌýÌýGroupshave access to dishes that Rachel did not realize
oÌýÌýNatalieSkinner is in charge of Dish Program
oÌýÌýStillmissing a lot of dishes continuously
oÌýÌýIfyou know that an organization is using the dishes, please let them know tocontact Natalie
oÌýÌýStudentfelt P-Safe harassed him
·ÌýÌýÌýÌýÌýÌýÌýÌýStudentwas asleep on couches in SLTC and P-Safe tapped him on the head with anewspaper and cracked a joke with him
·ÌýÌýÌýÌýÌýÌýÌýÌýStudentfelt it was not fair because he has seen other students allowed to sleep
·ÌýÌýÌýÌýÌýÌýÌýÌýDeanwill talk to Rick
oÌýÌýIfpeople are having difficult getting into the Village, then please contactAnvesh
·ÌýÌýÌýÌýÌýÌýÌýÌýYes,you should be able to use the elevators
oÌýÌýGlassRecycling Rep for Houses cannot access Houses
oÌýÌýAdmissionswill place an ad in ºÚÁϲ»´òìÈ Today when there is a large event
oÌýÌýLaundryfor Huntington
·ÌýÌýÌýÌýÌýÌýÌýÌýDowe own the house beside P-Safe
oÌýÌýYes,we do, but it would not be economical to make it a laundry house
oÌýÌýCouldwe get rid of the fence and place picnic tables to have events and bring peopleto the ºÚÁϲ»´òìÈ Organic Garden?
§ÌýDeannodded his head in interest
oÌýÌýCouldit be a theme house?
§ÌýNotin great shape
·ÌýÌýÌýÌýÌýÌýÌýÌýCollegehad somewhat forgotten because they had considered several different plans
oÌýÌýAllof them were rejected by city or not economical
oÌýÌýStudentwondering if ASL (American Sign Language) would count as language credit
·ÌýÌýÌýÌýÌýÌýÌýÌýDoesnot want to take another language if she can avoid it
·ÌýÌýÌýÌýÌýÌýÌýÌýProvost– faculty does not find it a foreign language as it is considered elsewhere
·ÌýÌýÌýÌýÌýÌýÌýÌýVillomat– any language that is not at HDX you can ask him for credit
DepartmentalLiaison Reports
oÌýÌýGrahamand Jeremy from Facilities
·ÌýÌýÌýÌýÌýÌýÌýÌýSendwork order if sprinkler is spraying onto the sidewalk
·ÌýÌýÌýÌýÌýÌýÌýÌýNewersystems will recognize when it is raining, but older systems do not
·ÌýÌýÌýÌýÌýÌýÌýÌýLightingby tennis courts cannot really be fixed because Mabee Center
oÌýÌýRaisepine trees
·ÌýÌýÌýÌýÌýÌýÌýÌý2more recycling bins for Huntington and for Front Street
oÌýÌýRecyclingbins on both sides of Front Street
·ÌýÌýÌýÌýÌýÌýÌýÌýFacilitieswill work on access to Raney building for Phil&Reli majors
·ÌýÌýÌýÌýÌýÌýÌýÌýDidnot ask about sprinklers on at peak traffic times
·ÌýÌýÌýÌýÌýÌýÌýÌýSomeoneat Panel last week said that they felt ashamed that ºÚÁϲ»´òìÈ had the sprinklersgoing during the drought and that HDX should have their stamp of environmentalawareness
CommitteeReports
oÌýÌýÌýÌýÌýÌýCommittee on Everything Awesome with Dean Wiltgen and Tonya Hale
§ÌýStudentOrganization Training on Wednesday and Thursday
§ÌýBravebeing shown on Friday night at 10:00
·ÌýÌýÌýÌýÌýÌýÌýÌýApartmentHall Council and Student Activities
oÌýÌýÌýÌýÌýÌýFinancial Committee with Adelia Shiffraw
oÌýÌý We finally have a number for the DiscretionaryAccount for the semester. It's $10, 127.09 (no, this is not a joke. Adelia willexplain at Senate. Next semester will be (RELATIVELY) better.)
·ÌýÌýÌýÌýÌýÌýÌýÌýUsually between $25,000-$30000
·ÌýÌýÌýÌýÌýÌýÌýÌýEstimate turned out not to be asconservative as we thought (lost 10K there), had bailouts of studentorganizations (some read their legers wrong and had to spend over the summer),ended up giving more in Spring Allocations process than normally we do (meansstudent organizations are doing a better job of organizing, but not lookinggood for new orgs and orgs not ready last semester)
·ÌýÌýÌýÌýÌýÌýÌýÌýShould have at least 18K next semesterin addition to whatever we might have left from this semester
·ÌýÌýÌýÌýÌýÌýÌýÌýScary but not the end of the world
oÌýÌýIf you call Business Office, then theywill tell you that you get 50% first semester and then next semester; however,Adelia had to split it up based on the heaviness of events through the year.
·ÌýÌýÌýÌýÌýÌýÌýÌýWill try to make it easier fororganizations to understand
·ÌýÌýÌýÌýÌýÌýÌýÌýWill inform organizations at trainingwhat their accounts are like and how to work with Business Office
·ÌýÌýÌýÌýÌýÌýÌýÌýWill work to help organizations in theirtransitions
Ìý
3 proposals to discuss:(attached)
oÌýÌýCivil Rights Trip request forÌý$2,658.00,ÌýFinComrecommendation:Ìý$0Ìý(unfortunately, considering the amount leftin the Discretionary Budget for this semester, this would be an inappropriateuse of remaining funds, especially considering the amount of money going toanother Fall Break trip for 20…see below. However, if the CR group can manageto find funding from other sources, FinCom agreed that Senate could afford acontribution of no more than $500)
oÌýÌýStarted 3 years ago by Dean to get organizations to obtain ashared multicultural experience
§Ìý Senatefunded it then
oÌýÌýHappens on Fall Break each year
oÌýÌýOdyssey doesn’t generally like to fund trips that reoccur, fundedit a few years back
oÌýÌýTalked to Maia and Dean about getting funding from other sources –may be able to do so if shorten it to two days
§Ìý Alreadyfound $1000
§Ìý Studentsprovide $30 outside of food
§Ìý Will stayonly one night in a cheap hotel rather than two nights
·ÌýÌýÌýÌýÌýÌýÌýÌýWill save $900
§Ìý Videographernecessary?
·ÌýÌýÌýÌýÌýÌýÌýÌýHad good one last year and not so good one the first year. Shuaihas experience and was nominated for it
·ÌýÌýÌýÌýÌýÌýÌýÌýLast year’s video included clips from Douglas Blackmon
oÌýÌýWill be about student experience of the trip
oÌýÌýPremiered the film from two years ago at MLK Chapel Service
oÌýÌýStill getting last year’s proposal together
·ÌýÌýÌýÌýÌýÌýÌýÌýTaking out the videographer will only be a nominal cost-saving
oÌýÌýShould we have a separate student for videographer though orshould this go to another student committed to an organization?
§Ìý We canoffer a suggestion, but we should not give money and a stipulation
§Ìý Are therefunding options outside of us? Not on this short notice
§Ìý Therehave been meetings already and there has been work outside
§Ìý Amend to$500 - 2 abstentions
§Ìý We needmore clarity though because we cannot estimate the cost now
·ÌýÌýÌýÌýÌýÌýÌýÌýThey won’t spend frivolously
·ÌýÌýÌýÌýÌýÌýÌýÌýShould they have an extra $5 student contribution?
§Ìý APPROVED– 8 for, 5 against, 2 abstain
oÌýÌýVAC Trip additional funding request forÌý$1,013.14,ÌýFinComrecommendation:Ìýfund in fullÌý(we've already made a $1,400.00commitment-remember the safety deposit we funded last semester?
-ÌýÌýÌýÌýÌýHad more non-VAC students apply than VAC students
-ÌýÌýÌýÌýÌýFelt we don’t utilize Heifer enough
-ÌýÌýÌýÌýÌýEach student paying $30
-ÌýÌýÌýÌýÌýAmend to remove $50 for supplies
oÌýÌýPeter abstains
-ÌýÌýÌýÌýÌýAPPROVED – Peter abstains
Previously tabled Outdoor Rec. request forÌý$3,115.00:FinCom recommendation:Ìý$0Ìý(unfortunately, considering theamount left in the Discretionary Budget for this semester, this would be aninappropriate use of remaining funds)
-ÌýÌýÌýÌýÌýCanoes are no longer on sale, he can send a new request
-ÌýÌýÌýÌýÌýAfter funding VAC and Civil Rights Trip, we have $8600 indiscretionary
-ÌýÌýÌýÌýÌýNOT FUNDED – all opposed
Discuss/Vote on Finance Committee Document changes/new Request forDiscretionary Funds (attached)
Noteworthy changes:
4b)"Retreat"-->"Orientation"Ìý(theretreat tradition was ended long ago, the Treasurer generally just holds ameeting with the entirety of FinCom prior to the Spring Allocation process)
4c)ÌýÌýStudentOrganization **Spring(?)** Finance Workshop, previously confusedlytitled "Orientation"-this is where the Treasurer explains the SpringAllocation process. A major change we made here is that ALL active studentorganizations are required to attend in order to get additional funding for thenext year. Previously, any organizations that didn't show up, could keep anyrollover money and do whatever they wanted with it. This is poor practice, asFinCom/Senate have no means of keeping organizations accountable to suchrollover funds (which turns out amounts to several thousand dollars). This alsohelps us get a better idea of which organizations are "active".
4f)ÌýStudentOrganization Training Session (hosted by the Office of Student Activities): theTreasurer takes part in this every year, now it is officially part of the jobdescription, and organizations are required to attend in order to understandthe discretionary process, and subsequently receive allocated funding.
4g) Notification and ReviewÌý—herewe added a clause about organizations that seriously deviate from theirproposed budget. If the Treasurer finds that an organization is engaging inunauthorized spending practices, and continues to do so after the Treasurerdiscusses this with the exec of the organization, FinCom meets about it, makesa recommendation to Senate, then senate votes on a course of action (ie,freezing the account, deducting illegal spending amounts from the remainingbudget, etc.). Previously, the only penalty for unauthorized spending was thatthe activities would be noted and considered when the club next proposedadditional funding.
4i) Inactive AccountsÌýchangedfrom 5 years to 2Ìý(if all active accounts are checked on a yearlybasis, then inactive accounts, without resurgence, should have accounts closedin a more timely fashion).
5b) Discretionary fund:ÌýDuetime for discretionary requests changed from 5pm to 3pm (this way they can bebrought up in exec meetings, that now take place at 4pm on Fridays).
5Viii)ÌýTShirts:Ìýweset a maximum cap for the amount of shirts we're willing to loan money for at200. TOO MANY EXTRA SHIRTTAILS AND SOCO SHIRTS.Ìý
5xv)ÌýInterclub*interorganization**Ìýloans:ÌýInterclub *interorganization*loans are not permitted, unless in extreme circumstances and approved of by theTreasurer.ÌýThis happened without my knowledge over the summer, and thelending party happened to already owe money. Not ok.
Ìý
-ÌýÌýÌýÌýÌý2 weeks before event discretionary requests
-ÌýÌýÌýÌýÌýDoes the appeal process need to be in the document?
oÌýÌýNo need for talking about it now since we have so long untilSpring Allocation
-ÌýÌýÌýÌýÌýFinCom document approved – all in favor
oÌýÌýÌýÌýÌýÌýCampus Kitty with Lauren Beck
§ÌýTanks(12 for students, 17 for non-students) and t-shirts (10) are for sale for lunchhours all this week and nextweek
·ÌýÌýÌýÌýÌýÌýÌýÌýCanregister for FunRun and pay for tanks or t-shirts online
§Ìý29th,next Saturday is FunRun
oÌýÌýÌýÌýÌýÌýSocial Committee with Ethan Ake
§ÌýFauxRush Week
·ÌýÌýÌýÌýÌýÌýÌýÌýNoevents had poor attendance
·ÌýÌýÌýÌýÌýÌýÌýÌýTanksto sell Wednesday-Friday 11-2 ($10)
oÌýÌýWillhave them for years to come, no year on it
·ÌýÌýÌýÌýÌýÌýÌýÌý500wristbands (around 750) given out
oÌýÌýÌýÌýÌýÌýMedia Committee with Kelley Lane
§Ìý24thnot 25th for Troubadour release party
oÌýÌýÌýÌýÌýÌýEnvironmental Concerns Committee with RachelHead
-Clean Energy Town HallMeetingÌýwent well!
65 people at heightof event, about 20-30 were community members
Will keep those onECC list updated on Energy Bill
-Faulkner County Urban Farm workdays:Sundays and Wednesdays at 6 pm behind the Faulkner County Library on Tyler
-ºÚÁϲ»´òìÈ Organic Garden workday onFridays at 4 pm
-Outdoor Club and ECC's Great ArkansasClean-up at Pinnacle Mountain! This Saturday (22nd) from 9-11. E-mailÌýÌýorÌýÌýto get yourname on the list to go!
-Dorm/area reps have been appointed!
-Still looking for aMills/Front Street rep and a Village rep (or two)
- glass recycling onthese are in process because still trying to figure out pick-up times for trashand recycling
- glass recyclingbeing dropped off at EcoHouse and 3 bins for Huntington
ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌý -picked up on Sunday along with trash – place bin at least 5 feet from trashbins
oÌýÌýÌýÌýÌýÌýMulticultural Development Committee with Jeremy Williams
Ongoing:
-Phone drive,ÌýMyLineÌý&International Club: collecting cell phones to help save domestic violencevictims
Ìý
Upcoming:
Tuesday, Sept 25th:
"The MISS office wouldlike to invite you to the event,Ìý'Cultural CandyLand!'
Ìý
WorshamÌýwill betransformed into a life-sizeÌýversion of the childhood game with amulticultural twist.
Ìý
Each organization will havea booth in the game where they will have candy and information about theirorganization. For example, as president of SBC, my booth will have some sort ofchocolate candy (clichéÌý- I know!) and information about our gospel choir,step/dance team, and our monthly service projects.
Ìý
The event is scheduled forÌýTuesday,September 25th at 7 pm in Worsham" D.Holmes.
Ìý
Saturday, Sept 29th:
-SBC's monthly service event cancelled– will instead do event at ArtsFest
Ìý
Monday, Oct 1st:
-Asian Cultures Club Mid AutumnFestival
Ìý
Wednesday, Oct 3rd:
-Amnesty International is hosting apanelÌýregarding the Death Penalty. Email MeunierJJ
Ìý
Saturday, Oct 20th:
-SLICÌý& SBC'sClubÌýFuzionÌýis back.
-Block Party. Great food. Good people.
Ìý
oÌýÌýÌýÌýÌýÌýVolunteer Action Committee with Erin Murchison
1.ÌýÌýÌýService Saturday: It'sArtsfest! We'll be helping out with booths and activities for kids from10AM-2PM. Meet at the Altus Bell at 9:45AM and we'll walk to the event. Withquestions or to RSVP, email Madison at SmithMA2@hendrix.edu
a.ÌýÌýÌýWill get new information aboutthis soon
2. Our first React to Film screening is Wednesday inWorsham at 8PM. The film is "Escape Fire" and is about the healthcare system in the United States. The Project Pericles this week will also beon health care reform with Peter Gess facilitating. There will be freesmoothies donated by Smoothie King at the screening!Ìý
3. Adopt-a-grandparent and Ida Burns are full. Ifyou are interested in being a buddy to an adult with special needs, the forms aredue by Friday to the Miller Center. Email Katie at KirkpatrickKA@hendrix.eduwith questions.
oÌýÌýÌýÌýÌýÌýSOMECwith Lance St. Laurent
Setup and tear down for foam party was kind of a nightmare, buteverything ended up fine.
Ìý ÌýÌýÌýÌýÌýÌýÌý -No elevator access after midnight?! Elevator broke before setup
-ÌýÌýÌýÌýÌýTonya already talked to Zackabout this
-ÌýÌýÌýÌýÌýÌý
oÌýÌýÌýÌýÌýÌýCommunications Committee with Blake Tierney
§ÌýÌý
oÌýÌýÌýÌýÌýÌýStudent and Academic Concerns Committee with Molly Elders and Zack Hausle
§ÌýTechUpdate from Molly
oÌýÌýÌýÌýÌýÌýCommittee on Committees with Delaney Roberts
§ÌýNoreport
oÌýÌýÌýÌýÌýÌýAcademic Policy with Zack Hausle
§ÌýNoreport
oÌýÌýÌýÌýÌýÌýExecutive Committee with Annie Slattery
§ÌýHighest percapita rate of TurboVote registration of all schools they are partnered with
§ÌýHighestproportional rate of producing Psych Ph.Ds in nation
§ÌýIn December,students will have to claim their graduation date
§ÌýNetwork driveswill be used for archival purposes
§ÌýEmailHelpDesk@hendrix.edu for IT issues
§ÌýOTC printer isgood to go for double-sided
§ÌýElection Codechanges approved by acclamation
§ÌýBanners andyard signs!
·ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýNew Business
·ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýAdjournment
Ìý